On approval of the regulation on the procedure for interaction of the contract service with structural divisions, officials of the Klintsy city administration. Structural diagram of the division of responsibilities between employees included in the procurement activity

Department of regulated purchases

10.11.2014 11:02

A regulation on the interaction of participants in the procurement process of AltSTU was introduced (Order No. D-345).

Regulations for the interaction of participants in the procurement process of AltSTU

The regulation establishes the procedure for the interaction of AltSTU divisions involved in procurement activities within the framework of the Federal Law of April 5, 2013. N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" (with amendments and additions) and Federal Law of July 18, 2011 N 223-FZ "On the procurement of goods, works, services certain types of legal entities” (with amendments and additions).

The participants in the procurement process are:

1) Purchasing Initiator - a structural subdivision or an official interested in conducting this procurement due to the fact that this procurement is designed to ensure the fulfillment of his official duties.

2) Head of contract service duly appointed official and ensuring, on a professional basis, the selection of the best supplier (contractor, performer) and compliance by the university with the requirements of the current legislation in the course of procurement.

3) The regulated procurement department is a structural unit whose main job function is to conduct procurement procedures provided for by the legislation of the Russian Federation and include such stages as evaluation of the procurement, the possibility of its implementation, the effectiveness of the procurement and the effectiveness of contractual relations with the counterparty selected based on the results of the procurement, etc. .d.

4) Planning and financial management - structural unit responsible for evaluating the possibility of procurement (availability of funds from the initiator of the procurement, determining the source of funding, drawing up a procurement plan and monitoring its implementation, etc.).

5) The legal department is a structural unit responsible for verification of the terms of the contract (agreement) for compliance with the requirements of the current legislation.

6) Accounting department is a structural subdivision, authorized to pay monetary obligations under the concluded contracts (agreements).

7) Logistics department - structural subdivision authorized to conclude contracts (agreements) on behalf of AltSTU, for the supply of goods, performance of work, provision of services.

The powers between the participants engaged in procurement activities are distributed as follows:

1. The initiator of the procurement analyzes its own activities for the previous procurement period and activity plans for the upcoming procurement period in terms of the need for goods (works, services) during the upcoming procurement period. If there is a need for goods (works, services), the initiator of the purchase formulates this need and evaluates the possibilities of meeting it without making a purchase (for example, at the expense of available warehouse stocks, within the framework of already concluded contracts with suppliers, etc.).

If it is impossible to satisfy the need for goods (works, services) at the expense of the available opportunities, the initiator of the purchase brings the information in the form of a memo to the procurement economist of the planning and financial department with the rationale for the need for the purchase, indicating the volume, validity of the initiated volumes and the estimated initial (maximum) price of the purchased products, as well as the terms of the purchase in order to include this purchase in the planned current volume of purchases for the upcoming purchase period.

The Planning and Financial Department collects applications received from structural divisions of the university. Consolidation of applications is carried out by the procurement economist of the planning and financial department weekly from Monday to Friday. At the end of each working week, consolidated applications are transferred to the head of the contract service.

2. The head of the contract service assesses the need for procurement, the possibility of its implementation , the initial (maximum) price of the purchased products, as well as the terms of the purchase.

If this purchase is approved, it is included by the procurement economist of the planning and financial department in the current volume of purchases for the upcoming procurement period. Based on the results of the approval by the head of the contract procurement service of the needs of the initiators of the procurement, the procurement economist of the planning and financial department forms draft procurement plans and schedules.

The generated draft procurement plan and schedule on the initiative of the financial planning department are coordinated with the regulated procurement department with the participation of the structural divisions involved (legal department, logistics department, etc.).

The procurement economist of the planning and financial department publishes the procurement plan and schedule approved by the head of the contract service in a single information system.

If it becomes necessary to make adjustments to the approved procurement plan and schedule, the procurement initiator justifies the need for such changes to the head of the contract service, and the procurement economist of the financial planning department, if these changes are agreed, makes changes to the procurement plan, schedule in accordance with the current legislation.

3. If the head of the contract service decides to purchase from a single supplier (contractor, performer), the consolidated requests are transferred to the procurement department.

The logistics department reasonably determines the supplier (contractor, performer), concludes an agreement with him and draws up a set of documents necessary to pay for the goods (works, services) received. The entire set of documents is agreed upon:

with planning and financial management (clause 3.2. of the Scheme), which determines the source of financing for the purchase payment, indicating the article of KOSGU;
with the legal department, which checks the terms of the contract (agreement) for compliance with the requirements of the current legislation (clause 3.3. of the scheme);
with the department of regulated procurement, which prepares and places in the EIS in accordance with applicable law a notice and procurement documentation, and also maintains a procurement register (clause 3.4. of the scheme).

After the goods arrive at the warehouse, the logistics department (if necessary, the initiator of the purchase) transfers the agreed set of documents for payment to the accounting department. If the delivery of goods to the warehouse was carried out by the logistics department, then simultaneously with the receipt of the goods, the initiator of the purchase is informed about this.

4. If the head of the contract service decides to conduct a competitive method for determining the supplier, then the consolidated bids are transferred to the regulated procurement department.

The regulated procurement department, together with the initiator, develops procurement documentation, reflecting in it the information provided for by Laws No. 44-FZ, No. 223-FZ.

The regulated procurement department, together with the initiator of the procurement, ensures the coordination of documentation with the participation of the structural divisions involved (the legal department and the financial planning department) (clauses 4.1. and 4.2. of the scheme, Appendix No. 1).

The regulated procurement department publishes a procurement notice, procurement documentation and a draft contract (agreement) in a single information system in accordance with applicable law.

After the publication of the above documents, the regulated procurement department ensures the conduct of the procurement procedure, including the acceptance of applications from potential suppliers (executors, contractors), the evaluation and ranking of these applications in accordance with the criteria for procurement documentation, the selection and announcement by the procurement commission of the winner of the procurement, the direction of the contract (agreement) for the winner to sign.

After the procurement, the regulated procurement department publishes the necessary information, in the manner and within the time limits stipulated by the current legislation, and also conducts pre-contractual negotiations with the supplier (executor, contractor), following which the contract (agreement) is prepared for signing in the legal department and the responsible person, which was approved by the order of the rector on a competitive procurement procedure.

After signing the contract (agreement), the initiator of the procurement ensures its execution, including pre-trial settlement of disputes together with the legal department, monitors compliance with payment terms, monitors the delivery time (rendering services, work), accepts the goods (services, works) delivered under the contract ), checks the quality of the goods (services, works), signs acts at the authorized persons of the university, indicating the execution of the contract.

In cases of concluding and executing a contract under 44-FZ, the initiator of the procurement accepts the delivered goods (work performed, services rendered) together with the acceptance committee.

Accounting Department within one working day from the date of receipt of the payment document for the contract (agreement) concluded in accordance with FZ-44, with the exception of paragraph 4, paragraph 5 of article 93 of FZ-44 (purchase at the expense of the federal budget for amount up to 100 and up to 400 thousand rubles), sends a copy of the payment order necessary for the preparation and placement of a report on the execution of the contract (contract stage) (agreement) to the regulated procurement department.

5. If the head of the contract service decides to purchase from a single supplier (contractor, performer) by the purchase initiator, as well as contracts for the provision of teaching services, advanced training, training of the Customer’s employees, the purchase initiator reasonably determines the supplier (contractor, performer), concludes with he contract and draws up a set of documents necessary to pay for the received goods (works, services). The entire set of documents is agreed upon:

with planning and financial management (clause 5.1. of the scheme), which determines the source of financing for the purchase payment, indicating the article of KOSGU;
with the legal department, which checks the terms of the contract (agreement) for compliance with the requirements of the current legislation (clause 5.2. of the scheme);
with the department of regulated procurement, which prepares and places in the EIS in accordance with applicable law a notice and procurement documentation, and also maintains a procurement register (clause 5.3. of the scheme).

After the goods arrive at the warehouse, work is performed, a service is provided, and the initiator of the purchase transfers the agreed set of documents for payment to the accounting department (clause 5.4. of the scheme).

Payment under contracts (agreements) that will be executed over a long period must be endorsed by the planning and financial department, from a procurement economist.

The head of the contract service, together with the relevant structural divisions, analyzes the procurement activities carried out, the results of which are taken into account when drawing up the procurement plan for the next period.

Application #1:

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Application
to the order of the Archives Service
Khanty-Mansiysk Autonomous Okrug - Yugra
dated 07.03.2019 No. 28-Pr-23

Regulations

interaction of structural divisions

Services for the archives of the Khanty-Mansiysk Autonomous Okrug - Yugra and

contract manager when making purchases

goods, works, services for state needs

I. General provisionsI

This Regulation on the interaction of structural units of the Service for Archives of the Khanty-Mansiysk Autonomous Okrug - Yugra and the contract manager in the procurement of goods, works, services for public needs (hereinafter referred to as the Regulations) establishes the requirements for the interaction of structural units of the Service for Archives of the Khanty-Mansiysk Autonomous Okrug district - Yugra (hereinafter referred to as the Service) and a contract manager in the procurement of goods, works, services for the state needs of the Service (hereinafter referred to as procurement) in accordance with Federal Law No. 44-FZ of April 5, 2013 "On the contract system in the field of procurement of goods , works, services to meet state and municipal needs” (hereinafter - Law No. 44-FZ).

The basic concepts used in these Regulations are applied in the same sense as in Law No. 44-FZ.

This Regulation applies to purchases made by the Service.

Procurement is carried out in accordance with the Civil Code of the Russian Federation, the Budget Code of the Russian Federation, Law No. 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra and these Regulations.

The structural divisions of the Service interact on the basis of the principles of openness, transparency of information in the field of procurement, professionalism, efficiency of procurement, responsibility for the effectiveness of meeting the needs of the Service.

II. Procurement planning and justification

1. Procurement planning is carried out on the basis of the objectives of procurement determined taking into account the provisions of Article 13 of Law No. 44-FZ through the formation, approval and maintenance of procurement plans, schedules within the time limits established by Law No. 44-FZ and other regulatory legal acts of the Russian Federation, Khanty-Mansiysk Autonomous Okrug - Ugra and these Regulations.

2. When forming, approving and maintaining the procurement plan, the Contract Manager shall:

formation of a procurement plan, on the basis of the applications submitted by the specialists of the structural divisions of the Service, initiating the procurement in the form (annex to this Regulation) of applications;

approval of the formed procurement plan from the head of the Service, or a person replacing him;

publication of the procurement plan in the Unified Information System in the field of procurement (hereinafter - the UIS in the field of procurement) and the Regional Information System in the field of procurement of goods, works, services to meet the state needs of the Khanty-Mansiysk Autonomous Okrug - Yugra (hereinafter - GIS "Goszakaz");

if necessary, on the basis of an application submitted by the structural subdivision of the Service initiating the procurement, makes appropriate changes to the procurement plan.

3. When forming the procurement plan, the specialist, structural subdivision of the Service, initiating the procurement, provides the contract manager with an application in the form (annex to these Regulations) with the procurement justification attached.

4. If it becomes necessary to make changes to the procurement plan, the specialist of the structural unit of the Service initiating the procurement provides the contract manager with an application in the form (annex to these Regulations) with the rationale for making changes.

5. When forming, approving and maintaining the schedule, the Contract Manager shall:

the formation of a schedule, based on the application submitted by the specialists of the structural unit of the Service, initiating the purchase, according to the form (annex to these Regulations);

together with specialists of the structural subdivision of the Service initiating the purchase, preparation of a justification for the purchase;

coordination of the schedule with the executive authorities of the Khanty-Mansiysk Autonomous Okrug - Yugra, implementing a unified state policy in the relevant area;

approval of the generated schedule by the head of the Service, or a person replacing him;

publication of the schedule in the EIS in the field of procurement and GIS "Goszakaz";

if necessary, on the basis of an application submitted by the structural subdivision of the Service by those initiating the purchase, makes appropriate changes to the schedule.

6. When forming the schedule, the specialist of the structural unit of the Service, initiating the procurement, provides the contract manager with an application in the form (annex to these Regulations), with the application of the terms of reference and the rationale for the initial (maximum) price of the contract.

7. Applications for the formation (amendment) of the procurement plan and schedule of the application are drawn up in the form (annex to these Regulations) and signed by the head of the structural unit of the Service, initiating the procurement.

8. Purchases not provided for by the Schedule cannot be carried out.

III. Organization of supplier identification

(contractors, performers) in a competitive way

9. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule , within the time limits established by Law No. 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra and these Regulations, the specialist of the structural unit of the Service, initiating the purchase, independently carries out:

coordination of the terms of reference and justification of the initial (maximum) price of the contract with the executive bodies of state power of the Khanty-Mansiysk Autonomous Okrug - Yugra, implementing a unified state policy in the relevant area, in cases established by the regulatory legal acts of the Khanty-Mansiysk Autonomous Okrug - Yugra;

development of a draft contract, in terms of the name of the procurement object, the deadlines for fulfilling the terms of the contract, the requirements for the supplied goods (works, services) and warranty obligations, taking into account the standard terms of the contract, which are placed in the EIS in the field of procurement and in the GIS "Goszakaz";

preparation of an opinion on the compliance or non-compliance of bids received from procurement participants with the provisions of the procurement documentation, as well as evaluation of bids during a tender or request for proposals;

preparation of explanations of the provisions of the procurement documentation and the provisions of the contract, in terms of the object of procurement of its volumes, deadlines for performance and warranty obligations, and submission to the contract manager no later than 16:00 on the day of transfer by the contract manager to the specialist of the structural unit of the Service initiating the purchase;

takes part in the consideration of cases on appealing the results of the procedures for determining suppliers (contractors, performers) in the part related to the procurement object;

providing the contract manager with the information (documents and information) provided for by the procedure for agreeing on the conclusion of a contract with a single supplier (contractor, performer), in order to agree on the possibility of concluding a contract with a single supplier (contractor, performer) with the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control in the field of procurement, in cases established by Law No. 44-FZ, no later than 3 (three) business days from the date of the decision to purchase from a single supplier (contractor, performer).

Information (documents and information) is transferred by a specialist of the structural subdivision of the Service to the contract manager in writing with the simultaneous provision of an identical copy in electronic form (to the e-mail of the contract manager). Responsibility for compliance with the deadlines for providing such information, as well as for the identity of the information provided in written and electronic forms, lies with the specialist of the structural unit of the Service.

10. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule the contract manager performs:

choice of method for determining the supplier (contractor, performer);

clarification as part of the justification for the purchase of the initial (maximum) price of the contract and its justification in notices of procurement, invitations to participate in the selection of suppliers (contractors, performers) by closed methods, procurement documentation;

clarification as part of the justification for the purchase of the initial (maximum) contract price of the price concluded with a single supplier (contractor, performer);

preparation of notices on procurement, procurement documentation (except for the description of the procurement object), draft contracts, amendments to procurement notices, procurement documentation, invitations to participate in the selection of suppliers (contractors, performers) by closed methods;

organization of acceptance of the delivered goods, performed work (its results), rendered services, as well as individual stages of the delivery of goods, performance of work, provision of services provided for by the contract, including the examination of the delivered goods, results of the performed work, rendered services in accordance with the Federal Law, and also individual stages of contract execution, ensuring the creation of an acceptance committee;

interaction with the supplier (contractor, performer) when changing, terminating the contract, as well as when applying liability measures and taking other actions in case of violation by the supplier (contractor, performer) or customer of the terms of the contract;

placement in the UIS in the field of procurement and GIS "Goszakaz" of notices of procurement, procurement documentation, in case of procurement independently;

registration and placement in the EIS in the field of procurement and GIS "Goszakaz" of protocols for determining suppliers (contractors, performers) based on decisions of the Unified Procurement Commission to meet the state needs of the Service, as well as protocols on refusal to conclude a contract in case of procurement independently;

verifying the performance of the contract in terms of the compliance of the bank guarantee with the requirements of the legislation of the Russian Federation, monitoring the term for consideration of the received bank guarantee, filing a refusal to accept the bank guarantee and informing the person who provided the bank guarantee about it, checking the availability of information about the provided bank guarantee in the register of bank guarantees;

placement in the UIS in the field of procurement and GIS "Goszakaz" of clarifications of the provisions of the documentation on the basis of such clarification provided by the specialist of the structural unit of the Service;

acceptance, registration and storage of documents for placing orders, as well as storage of other documents in the field of procurement, provided for by Law No. 44-FZ;

organization of the conclusion of contracts based on the results of the procedures for determining the supplier (contractor, performer), including the preparation and submission of draft contracts (including protocols of disagreements to them);

preparation and entry of information on the conclusion / termination (amendment) of the state contract in the register of contracts in the EIS in the field of procurement and GIS "Goszakaz";

preparation and placement of a report on the execution of a state contract and (or) on the results of a separate stage of its execution in the EIS in the field of procurement and the GIS "Goszakaz";

preparation of an appeal in order to agree on the possibility of concluding a contract with a single supplier (contractor, performer) with the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control in the field of procurement, in cases established by Law No. 44-FZ.

preparation and placement in the UIS in the field of procurement and GIS "Goszakaz" of reports and other information (if necessary) provided for by the legislation of the Russian Federation and the regulatory legal acts of the Khanty-Mansiysk Autonomous Okrug - Yugra;

sending to the federal executive body authorized to exercise control in the field of procurement, the information necessary for inclusion in the register of unscrupulous suppliers, about procurement participants who evaded the conclusion of contracts, as well as about suppliers (contractors, performers) with whom contracts were terminated by decision court or in the event of a unilateral refusal of the customer to execute the contract due to a material breach by them of the terms of the contracts;

filling out an application and providing the necessary documents for the procedure for determining the supplier (contractor, performer) to the authorized body of the autonomous district in accordance with the Decree of the Government of the Khanty-Mansiysk Autonomous Okrug - Yugra dated December 6, 2013 No. 530-p "On the authorized body authorized an institution to determine suppliers (contractors, performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra";

taking part in the consideration of cases on appealing the results of determining suppliers (contractors, performers) and preparing materials for the performance of claim work;

development of draft contracts in terms of compliance with the legislation in the field of procurement;

exercises other powers in terms of determining suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs.

11. In order to determine suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, a specialist in the administrative department in the field of accounting, financial - economic support, provision of functions in the field of procurement, goods, works, services to meet the needs of the Service performs:

verification of the security of bids and execution of contracts in terms of verification of information and documents provided by the procurement participant, in case of security of the bid and execution of contracts by depositing funds, providing copies of payment orders for the receipt of such funds to the contract manager no later than 1 (one) business day following on the day of receipt of funds to the account of the Service, as well as monitoring compliance with the deadlines for the return of funds to the procurement participant in accordance with the terms of the contract;

taking into account budgetary obligations under contracts;

provision to the contract manager in the event of the execution of the contract (including the execution of the next stage of the contract) copies of all documents confirming the fact of payment for the contract (payment order, etc.) with the obligatory attachment of copies of documents confirming the occurrence of a monetary obligation upon delivery of goods ) act, invoice and (or) invoice), performance of work (act, invoice and (or) invoice), provision of services (act, invoice and (or) invoice) indicating the volume of goods supplied, work performed and services rendered no later than 1 (one) working day following the day of drawing up documents confirming the fact of payment for the contract, as well as providing the contract manager with information on debiting funds from the account of the Service on the day they are debited.

IV. Purchasing from a single

supplier (contractor, performer)

12. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule , the specialist of the structural subdivision of the Service independently carries out:

preparation of terms of reference (description of the procurement object). When describing the object of procurement, methodological documents (methodologies) approved by the authorized body for determining suppliers (contractors, performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra (hereinafter - the authorized body of the Autonomous Okrug) published on the website of the authorized body shall be applied without fail;

preparation of justification for the initial (maximum) price of the contract. The preparation of the rationale for the initial (maximum) contract price is carried out in accordance with the Order of the Ministry of Economic Development of Russia dated October 2, 2013 No. 567 “On approval of the Methodological recommendations for the application of methods for determining the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer)” ;

in cases established by Law 44-FZ, justifies the impossibility or inappropriateness of using other methods of determining the supplier (contractor, performer), as well as the price of the contract and other essential terms of the contract, in a documented report signed by a specialist of the structural unit of the Service, agreed by the immediate supervisor and approved by the head of the Service , or by a person replacing him;

approval of the terms of reference for the supply of goods, performance of work, provision of services and justification (calculation) of the initial maximum price of the contract with the executive bodies of state power of the Autonomous Okrug, implementing a unified state policy in the relevant area, in accordance with the list of individual goods, works, services for which terms of reference and justification of the initial (maximum) price of the contract are subject to mandatory agreement with the executive bodies of state power of the Autonomous Okrug, implementing a unified state policy in the relevant area, state bodies of the Autonomous Okrug, determined by the Decree of the Government of the Khanty-Mansiysk Autonomous Okrug - Yugra dated December 6, 2013 No. 530-p "On the authorized body, authorized institution to determine suppliers (contractors, performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra";

organization of the conclusion of the contract, as well as sending the supplier (contractor, performer) of the original contracts;

control over the timing of the contract (delivery of goods, provision of services, performance of work);

acceptance of the results of the execution of the contract (stages of the contract) (acceptance of goods, works, services) in accordance with the terms of the contract;

organizing and conducting an examination of the delivered goods, work performed, services rendered, as well as individual stages (if it is provided for by the contract) for compliance with the terms of the contract. Based on the results of the examination, draws up an expert opinion;

together with the contract manager, interaction with the supplier (contractor, performer) when changing, terminating the contract, as well as when applying liability measures and taking other actions in case of violation by the supplier (contractor, performer) or customer of the terms of the contract;

provision of information (documents and information) necessary for inclusion in the register of contracts to the contract manager on the day they are drawn up and (or) signed;

providing the contract manager with a copy or the original of the conclusion based on the results of the examination of the execution of the contract (or its separate stage) of the delivered goods, work performed or services rendered and a document on the acceptance of such results on the day they are drawn up and (or) signed;

13. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule the contract manager performs:

preparation and placement of information on procurement from a single supplier (contractor, performer) of the EIS in the field of procurement and the GIS "State Order" in cases provided for by Law No. 44-FZ, and on an electronic platform for posting information on small-scale purchases;

preparing a notice of procurement from a single supplier (contractor, performer) and sending it to the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control in the field of procurement, in cases provided for by Law No. 44-FZ;

checking the enforcement of contracts in terms of monitoring the term for consideration of the received bank guarantee, filing a refusal to accept a bank guarantee and informing the person who provided the bank guarantee about it, checking the availability of information about the provided bank guarantee in the register of bank guarantees;

entering information about the concluded / terminated contract, about making changes to the register of contracts, in cases established by Law 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra in the field of procurement;

preparation and placement in the EIS in the field of procurement and GIS "Goszakaz" of a report on the execution of a state contract and (or) on the results of a separate stage of its execution;

preparation of materials for conducting claim work;

generates information on the purchase of a small volume and uses price information provided by potential suppliers (contractors, performers), using the GIS "Goszakaz".

In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs, in accordance with the procurement plan, schedule, an administrative specialist department in the direction of accounting, financial - economic support, provision of functions in the field of procurement, goods, works, services to meet the needs of the Service performs:

payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;

checking the enforcement of contracts in terms of verifying the information and documents provided by the procurement participant, in case of securing the execution of contracts by depositing funds, providing copies of payment orders for the receipt of such funds to the contract manager no later than 1 (one) business day following the day of receipt of funds funds to the account of the Service, as well as monitoring compliance with the deadlines for the return of funds to the procurement participant;

return of the security for the performance of the contract, within the time limits established in the contract (in the event that the supplier (contractor, performer) provides security in the form of cash to the Customer’s settlement account), subject to the signing of the document on acceptance of the goods (performance of work, provision of services);

taking into account budgetary obligations under contracts.

provision to the contract manager in the event of the execution of the contract (including the execution of the next stage of the contract) copies of all documents confirming the fact of payment for the contract (payment order, etc.) with the obligatory attachment of copies of documents confirming the occurrence of a monetary obligation upon delivery of goods (invoice and (or) acceptance certificate and (or) invoice), performance of work, provision of services (act of completed work (services) and (or) invoice and (or) invoice) indicating the volume of goods supplied, work performed and rendered services no later than 1 (one) business day following the day of drawing up documents confirming the fact of payment for the contract, as well as providing the contract manager with information on debiting funds from the account of the Service on the day they are debited.

V. Responsibility

14. Persons participating in the procurement process to meet the needs of the Service are liable in accordance with the current legislation of the Russian Federation, taking into account the division of powers provided for by these Regulations.

VI. Final position

15. In all other respects not specified in these Regulations, persons participating in the procurement process to meet the needs of the Service are guided by the current legislation of the Russian Federation, the Khanty-Mansiysk Autonomous Okrug - Yugra and other regulatory legal acts in the field of procurement of goods, works, services to meet government needs.

Appendix to the Regulations in the attached files.

"APPROVE"

Director of ISMAN

"___" _________ 2014

Regulations

contract service interactions

with structural divisions

1. General Provisions

1. This Regulation defines the mechanism of interaction of the contract service, which exercises the authority to purchase goods, works, services for the needs of ISMAN.

2. This Regulation has been developed in accordance with the current legislation of the Russian Federation in order to automate the main operations of planning the procurement of goods, works, services, identifying suppliers (contractors, performers); conclusion and execution of contracts, control over compliance with the legislation of the Russian Federation.

2. Terms and definitions

The following concepts, terms and definitions are used in these Regulations:

OSSP - Responsible specialist of the structural unit

IZ - purchase initiator

NMTsK - the initial (maximum) price of the contract;

UIS - unified information system;

IS ISMAN - ISMAN website

KS - Contract Service;

PEO - Planning and Economic Department;

OMTS - department of material and technical supply;

EC - Single Commission

OKVED - All-Russian classifier of types of economic activity

OFAS - Office of the Federal Antimonopoly Service for the Moscow Region.

3. Regulations of interaction

No. p \ p	Current events	Term Versions	Responsible for performance tasks	Enforcement units*	outgoing The documents
1	2	3		5	6
Stage 1. Formation of a schedule for placing orders for the supply of goods, performance of work, provision of services for the needs of ISMAN (hereinafter referred to as the schedule)
	Informing the heads of departments about the drafting of the schedule for the next financial year from the funds received under budget programs and topics: a) separation funds (OKHNM); b) programs of the Presidium of the Russian Academy of Sciences; c) subsidies provided from the budgets of the budgetary system of the Russian Federation;	until October 25 of the current year	Head of the CC	The SC provides IS with methodological assistance in determining and justifying the NMCC	Memos addressed to the heads of departments with justification * for the need to purchase STFA (the need to purchase this particular product (work, service), indicating: Name of the subject of the contract; The term for placing an order; The term of the contract; Justification of the need to involve experts, expert organizations at the stage of acceptance.
	Provision of draft plans-schedules from departments for the next financial year in paper form and in electronic form in the format Excel by e - mail : pion @ ism . ac. en	Within 10 working days from receipt of the service note	Heads of departments		Draft schedules (in the form of Appendix No. 1) from departments for the next financial year, indicating the officials responsible for the execution of contracts. The schedule includes all purchases, including contracts concluded with a single supplier (contractor, performer) in accordance with Art. 93 FZ-44 of 01.01.2001
	Drawing up, approval of a consolidated schedule for the next financial year and its publication on the official website on the Internet	Within 10 working days from receipt of the schedules	Head of the CC	KS, PEO	Plan-schedule approved by the director for the next financial year. Placement on the official website within 3 working days, but no later than December 31.
Stage 2. Formation of packages of documents for the purchase of goods, works, services for the needs of ISMAN
	Provision of documents necessary for registration and publication of purchases (documents are provided on paper and in electronic form.	Until the 20th day of the month preceding the month in which the notice is planned to be published on the official website	Heads of departments**	Procurement initiator, SC	Memos addressed to the Deputy Director in charge of procurement with the following documents in paper form and on electronic media: 1. Memo. 2. Terms of reference agreed by the head of the department and approved by the director of ISMAN. 3. An agreed and approved list of codes for goods, works, services in accordance with OKVED; 4. Draft contract agreed with the legal adviser and the head of the unit; 5. Agreed by the head of the department and approved by the director, the schedule for the supply of goods, the provision of services, the performance of work; 6. An agreed and approved payment schedule, with a breakdown of the estimated amounts and terms of payment by months; 7. Estimated documentation approved by the head of the structural unit and approved by the director of ISMAN; 8. In the case of construction and installation works, it is necessary to provide: Agreed and approved project documentation; An agreed and approved list of types of work that affect the safety of capital construction facilities (according to the Order of the Ministry of Regional Development of the Russian Federation dated 01.01.2001 No. 000).**
	Preparation of a package of documents required for registration and publication of purchases in accordance with the schedule	Within 5 working days after receiving a package of documents from departments.	Head of the CC	KS	1. selection of the method of substantiation of the NMTsK calculation of the substantiation of the (initial) maximum price according to the formula in accordance with the order of the Ministry of Economic Development of Russia dated 01.01.2001. No. 000, procurement documentation, consisting of procurement information, terms of reference, draft contract, notice 2. Criteria for evaluating applications and final proposals (for the competition); 3. other documents (if necessary).
	Coordination of the package of documents with departments.	2 business days after the package of documents required for processing and placing orders.	Head of the CC	CS, PEO, legal adviser	Service note with an agreed package of documents. Issuing an order
	Approval of documentation and notice of purchase	1 business day	Director (acting director)	KS	An application approved by the departments with a package of documents and approved by the director of ISMAN.
	Placing a purchase in the EIS	Within 1 business day	Head of the CC
The process of "Change to the schedule"
	Preparation of information characterizing the rationale for making changes to the schedule in accordance with Part 13 of the StFZ dated 01.01.2001.	Not later than 12 calendar days before the date of posting on the OS of the notice of the purchase (in case of purchase from a single supplier, 12 days before the date of conclusion of the contract	Responsible specialist of the structural unit	IZ, KS	A memo on the cancellation or postponement of the purchase with justification. Order to amend the schedule
	Amendments to the schedule, placement in the EIS	Within 3 days	Head of the CC	KS	Approved schedule by the director of ISMAN
Stage 3. Participation in purchases. Conclusion of contracts and control of their execution
	Amendments and clarifications to the procurement documentation.	Within 1 working day from the date of receipt of the request	Head of the CC	Procurement initiator, CC, legal adviser
	Participation in tenders and preparation of an opinion on the merits of the submitted proposals for a competitive method for determining suppliers (contractors, performers)	Terms according to Federal Law-44 dated 01.01.2001.	Chairman of the unified commission	CC, single commission	Conclusion on the merits of the submitted proposals (formulation of the minutes)
	After determining the winner of the competitive method for determining suppliers (contractors, performers)	Terms, according to the Federal Law-44 dated 01.01.2001. (depending on how the provider is defined)	Head of the CC	CS, legal adviser, PEO	Send to the winner the protocol and the draft contract with the inclusion of the winner and the bidder, with annexes (specification, terms of reference, calendar plan, estimate) for signing
	After the contract is signed by the winning supplier (contractor, performer), the contract is signed by the customer or an authorized person (depending on the method of procurement).	On the day of signing the contract	Head of the CC	KS, OMTS, IZ	Informing the heads of departments about the supplier (contractor, performer) with the issuance of a copy of the concluded contract for execution
	Submission of information to the OS on the conclusion of the contract	Within 3 working days after signing the contract	Head of the CC		Information about entering the contract into the register of contracts with the assignment of the OS registration number to it with the scanned contract attached.
	Control over the execution of the contract	Throughout the term of the contract	OSSP, head of the CS, head of the OMTS, IZ	KS, OMTS, IZ, commission for acceptance, accounting	Signing the acceptance certificate, consignment note and other accompanying documents. Timely payment
	Providing information on the decisions taken by the customer to recover from the supplier (executor, contractor) a penalty (fine, penalty interest) in connection with non-fulfillment or improper fulfillment of obligations stipulated by the contract		Department head	PEO, KS	Memo addressed to the head of the CC with copies of relevant documents Concluding an additional agreement, issuing penalties, fines, termination of the contract (depending on the method of procurement)
	Making changes to the register of contracts in the EIS	within 3 days	Head of the CC	Authorized person of the director	Information about the change, termination of the contract with the scanned files.
	Providing information about the termination of the contract by court order.	Within 1 working day after the relevant decision is made	legal adviser	legal adviser	A memo addressed to the head of the Constitutional Court with copies of court decisions.
	Preparation and placement in the EIS of a report on the execution, amendment, termination of the contract or on the results of a separate stage of its execution, in accordance with the Government Decree of 01.01.2001. No. 000)	Within 1 working day after the execution, modification or termination of the contract.	Head of the CC	Authorized person of the director	Report form (Appendix No. 2)
	Submission to the Constitutional Court of a report on the impossibility of using other methods to determine the supplier, justify the price of the contract and other essential conditions for the execution of the contract when purchasing from a single supplier to meet the needs of ISMAN (Article 93, Part 1, Clause	1 business day	Department head		Submitted report, in electronic form and on paper
	Preparation and placement of a notice of conclusion of a contract with a single supplier on the official website on the Internet		head of the CC	KS
	Coordination of the contract with a single supplier (contractor, performer) on the basis of Article 93 of the Federal Law-44 of 01/01/2001.	1 working day from receipt	Subdivision leaders.	KS (legal adviser)	Contract agreed with the head of the CC
	Conclusion of a contract with a single supplier (contractor, performer) on the basis of Article 93 of the Federal Law-44 of 01.01.2001.	According to the schedule	department head, IZ, KS (legal adviser)	OMTS, PEO, accounting KS	Signed contract
	Providing information about contracts concluded on the basis of Article 93 of the Federal Law-44 dated 01.01.2001.	On the day of the contract	department head, FROM	OMTS, PEO, accounting,	Memos addressed to the head of the CC (with copies of contracts).
	Submission of information about contracts concluded on the basis of Article 93 of the Federal Law-44 dated 01/01/2001 to the official website on the Internet, over 100 thousand rubles.)	Within 3 working days after signing the contract	Head of the CC	KS	Entering information about the concluded contract in the register of contracts.
	Submission of information about contracts concluded on the basis of part 1, clause 6, article 93 of FZ-44 dated 01.01.2001 to the control body in the field of procurement in the Moscow region	Within 1 working day after the conclusion of the contract.	Head of the CC	KS	Notification to the control body in the field of procurement
		Within 7 working days after the execution of the municipal contract.	head of the CC	KS
	Submission of information about unscrupulous suppliers (contractors, performers).	Within 3 working days after the identification of an unscrupulous supplier.	Head of the CC	KS	Letter to OFAS for the Moscow Region.

*If the purchase is found to be unreasonable in the course of monitoring, audit and control in the field of procurement, the control bodies specified in paragraph 3 of part 1 of Art. 99 of Law N 44-FZ, must issue an order to eliminate the identified violation and bring the perpetrators to administrative responsibility (part 6 of article 18 of Law N 44-FZ).

Subdivisions ensure execution within the limits of their official powers;

** - in case of providing an incomplete package of documents for the purchase of goods (works, services), the documents will be returned to the heads of departments for revision.

*** - information on the execution of the contract with an indication of the parameters of execution, including information on payment for the contract (payment for the stage of the contract) - details (type, number, date) of the document confirming the occurrence of a monetary obligation upon delivery of goods (invoice and (or) act of acceptance - transfer, and (or) invoice), performance of work, provision of services (act of completed work (services) and (or) invoice, and (or) invoice), as well as details (type, number, date) of the document, confirming the fact of payment for the contract (payment order, etc.) ( Decree of the Government of the Russian Federation "On the procedure for preparing and posting in a unified information system in the field of procurement a report on the execution of a state (municipal) contract and (or) on the results of a separate stage of its execution");

The responsible persons exercising control over the development and execution of contracts are the heads of structural divisions:

In the case of the provision of memos with supporting documents attached in violation of the deadlines specified in paragraphs 15, 18, 20, 22, 26, 28, administrative responsibility in accordance with Art. 19.7.2 of the Code of Administrative Offenses of the Russian Federation -FZ (as amended on 01.01.2001) failure to provide information or submission of knowingly false information to a body authorized to exercise control in the field of procurement of goods, works, services to meet state and municipal needs - shall entail the imposition of an administrative fine on officials in the amount of 00 (fifteen thousand) rubles; for legal entities - in the amount of 00 (one hundred thousand) rubles.

Control over the implementation of these Regulations shall be entrusted to the Deputy Director

Deputy director yow

Compiled t. 46490