Job description of the head of the tender department 223 fz. Job description of a tender specialist

JOB DESCRIPTION

TENDER SPECIALIST

1. GENERAL PROVISIONS

1.1. The tender specialist belongs to the category of professionals.

1.2. A person with a higher professional education is appointed to the position of a tender specialist.

1.3. The tender specialist is appointed to the position and dismissed from it by order of the General Director of the organization.

1.4. The bidder should know:

§ Federal laws and other legislative acts, methodological materials on participation in tenders;

§ Basic principles and methods of promoting the presented products in the municipal and budget markets;

§ The specifics of promoting products on the commercial market;

§ Platforms for holding tenders, open competitive bidding, electronic auctions;

§ Rules for responding to requests for quotations, offers

§ Methods of working with the media;

§ Basic technological and design characteristics and consumer properties of the products sold;

§ Fundamentals of pricing and pricing policy;

§ Terms of delivery, storage and transportation of products;

§ methods of organizing accounting and reporting on the implementation of sales plans and sales of products;

§ The procedure for providing organizational, administrative and other documents for participation in competitions;

§ Internal labor regulations;

§ Rules and norms of labor protection;

§ Ethics of business communication.

1.5. The Tender Specialist in his activities is guided by this Job Description.

1.6. The Tender Specialist reports directly to the General Director.

1.7. During the absence of the Tender Specialist, his duties are performed by a person appointed by order of the General Director. This person acquires the appropriate rights and is responsible in accordance with this instruction.

JOB DUTIES

1.8. Monitor specialized sites, trading platforms for the announcement of state and commercial open competitions, tenders, electronic auctions.

1.9. Evaluate the economic feasibility of participation in the auction, prepare information and materials based on the results for making a decision on participation in the auction.

1.10. Request the necessary tender documentation, study its requirements. If necessary, ask for clarifications and take into account changes in the tender documentation.

1.11. Promptly prepare a complete package of documents.

1.12. Interact with managers and heads of departments on the specifics and pricing of the products offered and the technical part of the applications.

1.13. Analyze the technical part of applications for compliance with current legislation (FZ-94).

1.14. Submit competitive bids.

1.15. Negotiate and correspond with the organizers of competitions.

1.16. Manage multiple projects at the same time.

1.17. Timely provide all the necessary information about the terms of delivery, guarantees, certificates.

1.18. Conclude agreements, contracts.

1.19. If necessary, attend auctions on behalf of the company, during the opening of applications, draw up complaints to the Federal Antimonopoly Service of Russia and its territorial bodies, represent the interests of the company when considering these complaints.

1.20. If necessary, track the return of funds deposited as bid security.

1.21. Maintain prescribed reporting.

The Tender Specialist has the right to:

2.1. Request from the heads of structural divisions of the company, specialists and other employees information and documents necessary for the performance of his duties.

2.2. In necessary cases, represent the organization in relations with other organizations in order to promptly resolve issues of production and economic activities that are within its competence.

4. RESPONSIBILITY

4.1. For non-fulfillment or improper fulfillment of their duties stipulated by this Instruction - in accordance with the current labor legislation.

4.2. For offenses committed during the period of its activities - in accordance with the current civil, administrative and criminal legislation.

4.3. For causing material damage - in accordance with applicable law.

5. OTHER TERMS

5.1. This job description is communicated to the Tender Specialist against receipt. One copy of the instruction is kept in the employee's personal file.

Familiar with instructions

and I undertake to comply with: ______________________________________

I approve

[organizational and legal [signature] [F. I. O., position

Form, name of the head or other

Organizations, enterprises, officials,

Institutions] authorized to approve

job description]

[day month Year]

M.P.

Job description

Head of Tenders and Public Procurement Department

[name of organization, enterprise, institution]

This job description has been developed and approved on the basis of an employment contract with the head of the tenders and state supplies department, in accordance with the Labor Code of the Russian Federation, other regulatory legal acts regulating labor relations.

1. General Provisions

1.1. The Head of the Tenders and Public Procurement Department belongs to the category of managers and reports directly to [position title].

1.2. A person who has a higher education and has passed a qualification exam in a special program [insert as appropriate] and at least [value] years in the specialty corresponding to the profile of the department is accepted for the position of head of the department of tenders and public supplies.

1.3. The head of the department of tenders and public supplies is appointed to the position and dismissed from the post by order of [name of the position of the head].

1.4. The head of the tenders and public procurement department should know:

General principles for placing orders for state and municipal needs;

Basic principles and concepts of the ordering system for state and municipal needs;

The main processes and resources of the ordering system for state and municipal needs;

The system of placing state and municipal orders in the context of social, political, economic processes in the Russian Federation;

Regulatory legal framework for the placement of state and municipal orders;

the Constitution of the Russian Federation;

International norms for placing government orders;

Russian legislation on the organization of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs;

Regional regulatory legal acts related to the placement of orders for state and municipal needs;

Antimonopoly legislation of the Russian Federation;

Planning the placement of state and municipal orders;

The procedure for notification, tender documentation, the procedure for submitting applications for participation in the competition, opening envelopes with applications for participation in the competition and opening access to applications submitted in the form of electronic documents, consideration of applications, evaluation and comparison of applications for participation in the competition, the consequences of declaring the competition invalid ;

Criteria for evaluating applications for participation in the tender, comparative analysis of methods for evaluating applications for participation in the tender;

The procedure for placing state and municipal orders;

The procedure for notification, tender documentation, the procedure for submitting applications, consideration of applications, conducting, summing up, the consequences of declaring invalid;

Features of holding tenders and state deliveries in electronic form;

Placing an order by requesting quotations, including for the purpose of providing humanitarian assistance, or eliminating the consequences of natural or man-made emergencies, from a single supplier (executor, contractor) of exchange goods on commodity exchanges;

Efficiency of placing orders for state and municipal needs;

Control over compliance with the legislation of the Russian Federation on the placement of state and municipal orders. Responsibility for violations in the placement and execution of orders for the supply of goods, performance of work, provision of services for state and municipal needs;

Ensuring the protection of the rights and interests of participants in the placement of orders, the appeal procedure;

Information support of state and municipal orders;

The structure and features of state and municipal contracts;

Management of the execution of state and municipal contracts, accounting of contracts;

Specifics of placing orders for state and municipal needs;

Features of placement of state and municipal orders for the supply of goods;

Features of placement of state and municipal orders for services;

Features of placement of state and municipal orders for various types of work;

Civil, administrative, labor legislation in the part relating to the regulation of the activities of [organizations, institutions];

Fundamentals of management, personnel management;

Fundamentals of project management;

Internal labor regulations [organizations, institutions];

Rules for labor protection, fire safety, industrial sanitation.

1.5. Professionally important qualities: [list qualities].

1.6. The official duties of the head of the department of tenders and public supplies in his absence are performed by [fill in the appropriate].

2. Job responsibilities

The following job responsibilities are assigned to the head of the tenders and public procurement department:

2.1. Manages the activities of the Tenders and Public Procurement Department.

2.2. Organizes the current and long-term planning of the department's activities, taking into account the goals, objectives and directions for the implementation of which it was created, provides control over the implementation of planned targets, coordinates the work of the department's employees.

2.3. Provides methodological and practical assistance to employees of the department on issues of preparation and participation in tenders and public procurement.

2.4. Makes suggestions to improve the workflow and management of the Tenders and Public Procurement Department.

2.5. Participates in the selection and placement of personnel of the department, in organizing the improvement of their qualifications and professional skills.

2.6. Participates in the preparation and conduct of certification of employees of the department.

2.7. Ensures timely preparation of established reporting documentation.

2.11. Participates in the development of regulations and guidelines for electronic tenders and public procurement.

2.12. Submits proposals to the management of the [organization, institution] on improving the quality of work of the department's employees.

3. Worker's rights

The head of the tenders and public procurement department has the right to:

3.1. Request and receive the necessary information and documents related to the issues of its activities.

3.2. Make suggestions to the immediate supervisor to improve the work related to the duties provided for in this job description.

3.3. Give orders to subordinate employees and monitor their implementation.

3.4. Introduce management ideas about the promotion or punishment of employees under his supervision.

I approve

[legal form, [signature, full name, position

name of the organization, head or other official

institution] of a person authorized to approve

job description]

[day month Year]

Job description

head of trading department

[name of organization, enterprise]

This job description was developed and approved on the basis of an employment contract with the head of the bidding department and in accordance with the provisions of the Labor Code of the Russian Federation and other regulatory legal acts governing labor relations.

1. General Provisions

1.1. The head of the bidding department belongs to the category of managers, is hired and dismissed from it by order of the head [organization, institution, etc.], to whom he directly reports in his work.

1.2. A person who has a higher professional education and has passed a qualification exam under a special program "professional retraining / advanced training in the field of organizing the placement of orders for the supply of goods, performance of work, provision of services for state and municipal needs" and work experience is appointed to the position of head of the bidding department in the specialty corresponding to the profile of the department, at least [insert the correct] years.

1.3. The head of the bidding department must know:

General principles for placing orders for state and municipal needs;

Basic principles and concepts of the ordering system for state and municipal needs;

The main processes and resources of the ordering system for state and municipal needs;

The system of placing state and municipal orders in the context of social, political, economic processes in the Russian Federation;

Regulatory legal framework for the placement of state and municipal orders;

International norms for placing government orders;

Russian legislation on the organization of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs;

Regional regulatory legal acts related to the placement of orders for state and municipal needs;

Antimonopoly legislation of the Russian Federation;

The procedure for placing state and municipal orders;

Planning the placement of state and municipal orders;

Procedures for placing state and municipal orders by the method of open and closed tenders;

Criteria for evaluating applications for participation in the competition, a comparative analysis of methods for evaluating applications for participation in the competition;

The procedure for placing state and municipal orders by the method of holding an open and closed auction;

The procedure for notification, auction documentation, the procedure for submitting applications, consideration of applications, holding an auction, summing up the results of an auction, the consequences of declaring an auction invalid;

Features of holding an auction in electronic form;

Efficiency of placing orders for state and municipal needs;

Ensuring the protection of the rights and interests of participants in the placement of orders, the appeal procedure;

Information support of state and municipal orders;

The structure and features of state and municipal contracts;

Management of the execution of state and municipal contracts, accounting of contracts;

Specifics of placing orders for state and municipal needs;

Features of placement of state and municipal orders for the supply of goods;

Features of placement of state and municipal orders for services;

Features of placement of state and municipal orders for various types of work;

Civil, administrative, labor legislation in the part relating to the regulation of the activities of [organizations, institutions];

Fundamentals of management, personnel management;

Fundamentals of project management;

Internal labor regulations [organizations, institutions];

Rules on labor protection and fire safety.

1.4. When performing official duties, the head of the bidding department is guided by:

the Constitution of the Russian Federation;

the Civil Code of the Russian Federation;

the Budget Code of the Russian Federation;

Federal Law of the Russian Federation of July 21, 2005 N 94-FZ "On placing orders for the supply of goods, performance of work, provision of services for state and municipal needs";

Federal Law of the Russian Federation of December 02, 1994 N 53-FZ "On Procurement and Supply of Agricultural Products, Raw Materials and Food for State Needs";

Other legal acts of the Russian Federation regulating the legal relations of the organization and holding of auctions.

2. Job responsibilities

Head of bidding department:

2.1. Manages the activities of the department.

2.3. Provides methodological and practical assistance to employees of the department on the preparation and participation in competitions, auctions.

2.4. Makes suggestions to improve the workflow and management of the department.

2.5. Participates in the selection and placement of personnel of the department, in organizing the improvement of their qualifications and professional skills.

2.6. Participates in the preparation and conduct of certification of employees of the department.

2.7. Ensures timely preparation of established reporting documentation.

2.8. Monitors competitions, auctions in the media and on the Internet.

2.9. Participates in the preparation of tender documentation.

2.10. Represents the interests of [organizations, institutions] in the implementation of competitive procedures.

2.11. Participates in the development of regulations and guidelines for electronic trading and public procurement.

2.12. Submits proposals to the management of the [organization, institution] on improving the quality of work of the department's employees.

The head of the bidding department has the right to:

3.1. For all social guarantees provided for by law.

3.2. Get acquainted with the draft decisions of the management of the enterprise relating to its activities.

3.3. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.

3.4. Within the limits of its competence, inform the immediate supervisor of all shortcomings identified in the course of activities and make proposals for their elimination.

3.5. Receive from structural divisions and specialists information and documents necessary for the performance of his duties.

3.6. Sign and endorse documents within their competence.

3.7. Involve specialists from all (separate) structural divisions of the enterprise in solving the tasks assigned to it (if it is provided for by the regulations on structural divisions, if not, with the permission of the head).

3.8. Require the management of the enterprise to assist in the performance of their duties and rights.

3.9. Improve your professional qualifications.

3.10. Other rights provided by labor legislation.

4. Responsibility

The head of the bidding department is responsible for:

4.1. For non-fulfillment or improper fulfillment of their official duties provided for by this job description - within the limits determined by the current labor legislation of the Russian Federation.

4.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation.

4.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal, civil legislation of the Russian Federation.

The job description was developed in accordance with [name, number and date of the document].

Head of Human Resources [initials, surname, signature]

[day month Year]

Agreed:

[position, initials, surname, signature]

[day month Year]

I am familiar with the instruction: [initials, surname, signature]

[day month Year]

View the document in the gallery:

_____ № __________

Job description

tendering specialist

development department

1. General Provisions

1.1. The tender specialist belongs to the category of specialists.

1.2. In his work, the specialist in tender work is guided by:

§ the charter of the enterprise;

§ regulation on the development department;

§ an employment contract;

§ legislative documents, regulatory legal acts of the Russian Federation, as well as methodological materials regulating the issues of work performed in the field of tendering;

§ orders, orders and instructions of the enterprise management, head of the development department;

§ internal labor regulations;

1.3. The tender specialist reports directly to the head of the development department.

1.4. A person who has a higher professional legal or economic education and additional training or work experience in the field of tendering for at least 2 years is appointed to the position of a specialist in tender work.

1.5. The tender work specialist is appointed and dismissed from his position by order of the enterprise on the proposal of the head of the development department in accordance with the requirements of the Labor Code of the Russian Federation.

1.6. During the absence of a specialist in tender work, his duties are performed by a person appointed by order of the General Director. This person acquires the appropriate rights and is responsible in accordance with this instruction.

1.7. When restructuring (reorganizing) an enterprise, changing a business, etc., appropriate changes and additions are made to this job description.

2. Requirements for knowledge and qualifications:

2.1. The bidding specialist must know:

§ federal laws and other legislative acts, methodological materials on participation in tenders;

§ platforms for holding tenders, open competitive bidding, electronic auctions;

§ Rules for responding to requests for quotations, offers

§ the procedure for providing organizational, administrative and other documents for participation in competitions;

§ fundamentals of pricing and pricing policy;

§ the basics of office work;

§ Civil Code of the Russian Federation;

§ English (basic level);

§ computer programs (McWord, McExcel, McAccess, McVisio, McProject, McPowerPoint, Outlook Express, Adobe Reader, Consultant Plus, Garant);

§ Rules and norms of labor protection.

2.2. Have basic skills:

§ use of computer equipment, office equipment, communication facilities;

§ systematization of information (maintenance of databases);

§ business correspondence;

§ conducting telephone conversations;

§ effective work "in a team";

§ ethics of business communication.

3. Purpose of the position:

Search and win state and commercial competitions, tenders, electronic auctions.

4. Job responsibilities

The Bidding Specialist performs the following job responsibilities:

4.1. Carries out regular monitoring of specialized sites, trading platforms for the announcement of state and commercial open tenders, tenders, electronic auctions.

4.2. Assesses the economic feasibility of participating in the auction, prepares relevant information and materials for management based on the results.

4.3. Requests the necessary tender documentation, studies its requirements. If necessary, requests clarifications and takes into account changes in the tender documentation.

4.4. Analyzes the technical part of applications for compliance with current legislation.

4.5. Prepares competitive bids.

4.6. Conducts negotiations and correspondence with the organizers of competitions.

4.7. Signs agreements and contracts.

4.8. If necessary, is present at auctions on behalf of the enterprise during the procedures for opening applications, draws up complaints to the Federal Antimonopoly Service of Russia and its territorial bodies, represents the interests of the company when considering these complaints.

4.9. Tracks the return of funds deposited as bid collateral.

4.10. Maintains established reports.

4.11. Performs individual official assignments of his immediate supervisor.

5. Rights

The Tender Specialist has the right to:

5.1. To get acquainted with the internal documents of the enterprise relating to its activities.

5.2. Interact with other enterprises, organizations, institutions on production and other issues within its competence.

5.3. Conduct business correspondence, request and receive in the prescribed manner from the structural divisions of the enterprise the necessary materials and documents.

5.4. Use information databanks of the enterprise, at the discretion of the enterprise management.

5.5. To get acquainted with the draft decisions of the management of the enterprise, the development department.

5.6. Report to the head of the development department on all identified violations and shortcomings in connection with the work performed.

5.7. Use communication systems, communication systems and other equipment owned and leased by the enterprise.

5.8. To give recommendations and proposals on issues related to its competence.

5.9. Participate in the organization and conduct of meetings on issues related to his competence.

5.10. Submit proposals for the improvement of the work related to the duties provided for in this job description for consideration by the management of the development department.

6. Responsibility

The Tender Specialist is responsible for:

6.1. For improper performance or non-performance of their official duties provided for in section 3 of this job description - to the extent determined by the current labor legislation of the Russian Federation.

6.2. For violation of the rules and regulations governing the activities of the enterprise.

6.3. For the proper and timely delivery of cases upon transfer to another job, dismissal from office to the person entering the present position, and in the absence of such, to the person replacing him or directly to the head of the development department.

6.4. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

6.5. For causing material damage and (or) damage to the business reputation of the enterprise - within the limits determined by the current labor and civil legislation of the Russian Federation.

6.6. For non-fulfillment or improper fulfillment of the “Internal Labor Regulations”, safety and fire safety rules, orders and orders to preserve trade secrets and confidential information of the enterprise.

6.7. For other violations and misdemeanors in accordance with the current legislation of the Russian Federation and internal regulations of the enterprise.

7. Other terms

7.1. This job description is communicated to the tender work specialist against receipt. One copy of the instruction is kept in the employee's personal file.

The job description was developed in accordance with ___________________________________

___________________________________________________________________________________ (name, number and date of the document)

Head of the structural unit _______________ ______________________

(signature) (surname, initials)

AGREED:

Head of Human Resources Department

(signature) (surname, initials)

Head of the legal department

________________ ______________________

(signature) (surname, initials)

Familiarized with the instruction: ________________ ________________________

(signature) (surname, initials)

Hello dear colleague! In today's article we will talk about the tender department. This is an internal division of the organization that deals with participation in public and commercial procurement. Tender departments are available both for customers and suppliers (procurement participants). However, their functions, goals and objectives are completely different. In this article, we will focus on the consideration of this department only within the framework of the supplier organization. If you are seriously thinking about creating your own tender department, then this article will help you understand where to start and in what direction to move.

Do you need a tender department?

And so, you or your organization decided to participate in tenders. And then a reasonable question arises: who will do this? Will a specific specialist or several specialists do this? Or will you resort to third-party assistance, namely tender consulting? I want to immediately warn you against one very gross mistake that many organizations make - you do not need to create a large tender department from the very beginning. At the initial stage, it can be just one person, and then, as the volume of work increases, you can attract one or more employees. More doesn't mean better.

If you plan to participate in tenders only from time to time, and do not want to make this direction the main source of orders, then one specialist will be more than enough. However, if you have a large organization and you want to receive orders from bidding on an ongoing basis, then you should think about a full-fledged department that will deal with all stages of bidding: from searching for information to directly concluding contracts. In addition, such a department will need to interact closely with other departments in your organization.

For a quick start, or when you have no desire to inflate your staff, you can use the outsourcing of the tender department. In this case, you will not have to create new jobs, arrange them (purchase additional computer equipment, software, furniture, etc.), and also pay regular salaries, taxes, etc.

Some managers also “sin” by entrusting the work with tenders to one of their employees in the form of an additional burden for a symbolic surcharge. Most often - a secretary, accountant or lawyer. But I can disappoint you. This approach doesn't work. In this case, the work will be done for show and will not bring you the desired results.

And so, we talked about the need to create a tender unit, now let's look at what functions it should perform.

Functions of the tender department

Below are the main functions of the department that deals with bidding:

Preparation of necessary documents and obtaining an electronic signature;
Accreditation (re-accreditation) on state and/or commercial electronic platforms;
Setting up the necessary software for participation in electronic auctions;
Search for information on ongoing state and / or commercial tenders, according to the specifics of the organization's activities;
Study and analysis of documentation, terms of reference;
Analysis of the competitive environment and monitoring the results of previous purchases;
Coordination with top management of the nuances of participation in a particular purchase, as well as making a final decision;
Preparing documents, filling out forms and submitting applications;
Obtaining the necessary certificates and extracts, as well as their notarization;
Knowledge of legislation governing procurement procedures;
Interaction with banks and credit organizations for obtaining loans and bank guarantees;
Interaction with suppliers (if the organization is an intermediary);
Direct participation in the auction (personal or remote);
Preparation of the necessary requests for clarification of the documentation and conditions for the procurement, as well as interaction with customers;
Tracking changes in notices of ongoing purchases, as well as the results of such purchases;
Preparation of necessary complaints and claims to protect the interests of the organization;
Conclusion of contracts.

As you can see, this is a rather voluminous list of works. Therefore, if you “hang” all this work on an existing employee who has other job responsibilities, then you will completely fail this direction. And a simple “girl” secretary is also not able to fully deal with all this. Repeatedly tested on personal experience.

The main indicator of the quality of the work of the tender department is the number of accepted bids before participation in the procurement procedures and the volume of contracts concluded as a result of their implementation.

Structure of the tender department

Once again, the structure and size of the tender department can be different. It all depends on the scale of the organization and the amount of work associated with the preparation and participation in tenders. Below I have given as an example one of the possible options for such a department.

Department head. He is a link between the department and other departments of the organization, coordinates and controls the work of the entire department, coordinates the technical and financial issues of participation in the auction with the management of the organization.

Monitoring and analytics specialist. Searches for information about ongoing tenders, analyzes completed procedures and the competitive environment, monitors changes in information on the site.

Lawyer. Responsible for the correctness of the documents of the organization, checks the tender documentation for errors and violations of legal requirements, prepares the necessary documents (including for obtaining an EDS), orders certificates and extracts, prepares complaints and claims, represents the interests of the organization in the Federal Antimonopoly Service and the court.

Trading Specialist. Engaged in accreditation (re-accreditation) on electronic platforms, sets up a workplace for participation in electronic auctions, prepares applications (including Form 2), takes part in auctions. Also, such a specialist prepares requests for clarification of documentation and interacts with customers.

Courier. Engaged in the delivery of applications on paper to the address of the customer. In practice, paper applications are sent to the customer by one of the employees of the organization or using a courier service (for example, DHL, DPD, PONY express, etc.).

What is included in the list of services for the creation of a tender department?

At the moment, the Internet is full of proposals for the creation of a turnkey tender department. This is not a tender service or outsourcing, but rather assistance in creating a department in your organization. Prices for such services depend on the specifics of the organization itself, as well as on the number of employees in it. The range of prices for services to create a department ranges from 30-100 thousand rubles. Terms of creation - from 2 weeks to 3 months.

So what is included in the list of services for creating a department? It:

Preparation of the structure of the department and determination of the required number of specialists in it;
Analysis of the organization's staffing table for the possibility of attracting existing specialists to work with tenders;
Development of regulations on the department and staff instructions for each employee;
Development of document flow regulations and interaction of the department with other structural divisions of the organization;
Assistance in choosing the necessary software for working with tenders and advice on its use;
Training of specialists of the department;
Launching and “running in” the work of the department.
Information support and free consultations within the specified period.

And so, what conclusion can be drawn from all of the above?

Firstly If you need a quick result with minimal financial costs, then use tender outsourcing. Now this is a completely affordable service for many organizations and individual entrepreneurs.

Secondly If you plan to create your own tender department, then start with 1-2 people. Do not immediately recruit a large staff. Hiring a new person is always easier than firing them.

Thirdly If you're building your tendering department from scratch, don't expect big returns right away. First, it is necessary to analyze all business processes within the organization, determine the functions of the department, prepare a position on the department, write job descriptions, determine goals and objectives. It is also necessary to regularly train these employees, improve their skills, motivation and interest in the final result.

Fourth, do not "hang" work with tenders for a secretary, accountant, lawyer, or other employee for an additional fee. The result in this case will be null.

That's all for today. See you in new articles.

The search for new sales opportunities for goods / services in a period of unstable economy is acute for all organizations, both for large corporations and for representatives of medium and small businesses.

At present, the trend of the development of the economic crisis continues. The problem of selling goods and services is acute. During the period of savings, the budget is cut, a number of companies completely refuse to conclude vital contracts. All government organizations, as well as an increasing number of private companies and individual entrepreneurs, are actively using free tenders in the acute savings mode.

Beginners in tender procurement can use the services of an outsourcing company specializing in tender support, or try to create a tender department on their own.

Benefits of outsourcing:

A quick result with a minimum investment of finances is possible when participation in tenders is not of a systemic nature.

Cons of outsourcing:

No outsourcing company knows the specifics of your work the way you know it.

Increasing the fee for outsourcing services is a weak argument for the person who directly supervises your organization.

Weak control over the employee of the outsourcing company. You cannot assess the situation - how accurately the remote worker leading your project understands the task, and at what stage of development the project is.

If you want to do a job well, do it yourself. You are interested in 100% result. You are set to win. When you lose, you lose much more than an outsourcing specialist.

A rational solution for finding new ways to sell goods and services is the creation of a tender department. Do not initially inflate a large staff. To begin with, it is enough to start with one or two employees who will undergo a special training course. The idea to shift the organization of tender purchases to a secretary, accountant or lawyer is bad, since no one cancels the main work, and processing information on tenders, preparing documentation, analyzing past sales is a serious job that requires a responsible, competent approach. Untimely processed information about available lots on free electronic platforms, improper monitoring of tenders will lead to the loss of a potentially profitable order. The introduction of a special tender search program will greatly simplify the work.

Hierarchy of the tender department

So the decision has been made! The need to create a tender department is obvious. The question arises, how to rationally streamline the work within the department? It depends on the size of the organization and the scope of its activities. As mentioned earlier, at the first stage it makes no sense to inflate the staff. Hiring a job is much easier than being fired. It is necessary to think over a clear hierarchy of subordination, develop job descriptions. This can be done on your own, or you can conclude an agreement with an organization specializing in planning the structure of the tender department. If you are not sure that you can competently organize the structure, well-thought-out job descriptions of each member of the department, then specialists will do this for you for a fee. On the Internet, it will not be difficult to find offers for this type of service.

There are several options for organizing the work of the tender department. The most common hierarchy is:

Head of the tender department;

Deputy tender department;

Tender manager (tender specialist), there may be several of them;

Assistant manager for tenders (courier);

The head of the tender department is a medium between the management of the organization and the employees of the department, he controls the work of the entire department, conducts analytics, and coordinates the technical and financial aspects of the process.

Deputy head - the right hand of the head of the department, is fully capable of replacing the head in his absence from the workplace for one reason or another.

The tender manager searches for tenders, prepares the documents necessary for participation in the auction, in the absence of an assistant, delivers the collected tender documentation and controls the receipt of them by the customer, fulfills the instructions of the head within his competence, monitors the timeliness of registration / renewal of documentation.

A highly specialized lawyer is required to know the legal framework, thoroughly know Federal Law No. 44-FZ, as well as other laws related to the regulation of tender participation processes, monitor amendments to laws, and set aside the interests of the organization in the OFAS.

The main tasks of the tender department

Expand the customer base, enter into new contracts, maintain established sales routes, and restore ties with old customers;
Maintain the image of the company, create a reputation as a reliable customer/supplier;
Prepare tender documentation, search for tenders at all sites, ensure participation in tenders;
Defend interests in case of violations, file a complaint with the Federal Antimonopoly Service in a timely manner;
Conduct tender/purchase analysis.

Functional responsibilities of employees

Development of the necessary documentation for participation in tenders, verification of documents for compliance with the requirements;

Tracking up-to-date information about the auctions from various sources;

Coordination with the head of the company participation in the auction, pricing policy in accordance with the specifics of the activity;

Planning the preparation of documents for the upcoming auction, timely adjustment of documentation;

Preparation of documents for sending and control over their sending;

Preparation of reporting documentation;

Analysis of purchases / sales;

Storage of documentation related to tender purchases for five years.

Remuneration and motivation of employees of the tender department

Everyone needs motivation to achieve results. Employees of the tender department are no exception. There are several ways to motivate employees.

Fixed salary + performance bonus
fixed salary + percentage of the amount of the tender won
Fixed payment for each prepared bid - possible in large structures, such as the Department of Health of Moscow or Lukoil Procurement, when the number of bids for participation in tenders reaches a significant size.

Summary

For one-time victories on electronic platforms, it is enough to use outsourcing companies for tenders.

A decision was made to create a tender department - there is no need to initially inflate the staff of the department.

You should not “hang” work with tenders to a lawyer, accountant or secretary. If you chase two hares, you won't catch one. The performance will be zero.

Don't expect big returns from the work of the new department. First you need to analyze the direction of development of the organization, think over the functionality of the department, distribute responsibilities between employees, determine goals and objectives, and also train employees who will be entrusted with the tasks of participating in tenders.

You are tuned to the result - to join the ranks of tender winners. A good motivator for achieving the goal is rewarding employees for successfully completed transactions.