Head of the office. Job description of the head of the office
0.1. The document comes into force from the moment of its approval.
0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
0.3. Document approved: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
0.4. Periodic verification of this document is carried out at intervals not exceeding 3 years.
1. General Provisions
1.1. The position "Head of the office" belongs to the category "Leaders".
1.2. Qualification Requirements - Basic or Partial higher education relevant area of study (bachelor or junior specialist). At least 1 year of experience in office work.
1.3. Knows and applies:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities related to the organization of office work;
- the state system of office work;
- standards of the unified system of organizational and administrative documentation;
- the structure of the enterprise, institution, organization;
- organization of office work, the procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting, the timing and procedure for transferring cases to the archive;
- schemes of document circulation;
- the procedure for developing the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting;
- the timing and procedure for submitting cases to the archive of the system for organizing control over the execution of documents;
- organizational technique and other technical means of managerial work;
- fundamentals of economics, organization of production, labor and management;
- Fundamentals of labor law.
1.4. The head of the office is appointed to the position and dismissed by order of the organization (enterprise / institution).
1.5. The head of the office reports directly to _ _ _ _ _ _ _ _ _ _ .
1.6. The head of the office directs the work of _ _ _ _ _ _ _ _ _ _ .
1.7. The head of the office during the absence is replaced by a duly appointed person who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.
2. Description of work, tasks and job responsibilities
2.1. Organizes office work.
2.2. Ensures timely processing of incoming and outgoing correspondence and delivers it to its destination.
2.3. Controls the deadlines for the execution of documents and their correct execution.
2.4. Organizes work on registration, accounting, storage and transfer to the relevant structural divisions of documents of current office work, including orders and orders of management, on the formation of cases and their deposit.
2.5. Develops instructions for record keeping at an enterprise, institution, organization and organizes their implementation.
2.6. Takes measures to provide office workers with the necessary instructional and reference materials, as well as inventory, equipment, office equipment, technical means managerial work.
2.7. Carries out methodological management of the organization of office work in departments, control over the correct formation, storage and timely delivery of files to the archive, preparation of certificates on compliance with the deadlines for the execution of documents.
2.8. Provides printing and reproduction of office documents.
2.9. Participates in the preparation of meetings convened by the management, organizes them Maintenance, draws up documents for a business trip, registers employees arriving on a business trip to an enterprise, institution, organization.
2.10. Supervises office staff.
2.11. Knows, understands and applies the current regulatory documents relating to its activities.
2.12. Knows and fulfills the requirements of regulatory acts on labor and environmental protection, complies with the norms, methods and techniques for the safe performance of work.
3. Rights
3.1. The head of the office has the right to take action to prevent and eliminate the occurrence of any violations or inconsistencies.
3.2. The head of the office has the right to receive all social guarantees provided for by law.
3.3. The head of the office has the right to demand assistance in the performance of his duties and the exercise of rights.
3.4. The head of the office has the right to demand the creation of organizational and technical conditions necessary for the performance of official duties and the provision necessary equipment and inventory.
3.5. The head of the office has the right to get acquainted with the draft documents relating to his activities.
3.6. The head of the office has the right to request and receive documents, materials and information necessary for the performance of his duties and instructions of the management.
3.7. The head of the office has the right to improve his professional qualifications.
3.8. The head of the office has the right to report all violations and inconsistencies identified in the course of his activities and make proposals for their elimination.
3.9. The head of the office has the right to get acquainted with the documents that define the rights and obligations of the position held, the criteria for assessing the quality of the performance of official duties.
4. Responsibility
4.1. The head of the office is responsible for non-fulfillment or untimely fulfillment of the duties assigned by this job description and (or) non-use of the rights granted.
4.2. The head of the office is responsible for non-compliance with the rules of internal labor regulations, labor protection, safety, industrial sanitation and fire protection.
4.3. The head of the office is responsible for disclosing information about the organization (enterprise/institution) that is a commercial secret.
4.4. The head of the office is responsible for non-fulfillment or improper fulfillment of the requirements of the internal regulatory documents of the organization (enterprise / institution) and the legal orders of the management.
4.5. The head of the office is responsible for offenses committed in the course of his activities, within the limits established by the current administrative, criminal and civil legislation.
4.6. The head of the office is responsible for causing material damage to the organization (enterprise / institution) within the limits established by the current administrative, criminal and civil legislation.
4.7. The head of the office is responsible for the misuse of the granted official powers, as well as their use for personal purposes.
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Single qualification guide positions of managers, specialists and other employees (CEN), 2019
Qualification directory of positions of managers, specialists and other employees
Sections « Industry-wide qualification characteristics of the positions of employees employed at enterprises, institutions and organizations" and " Qualification characteristics of the positions of employees employed in research institutions, design, technological, design and survey organizations”, approved by the Decree of the Ministry of Labor of the Russian Federation of August 21, 1998 N 37
(version dated 05/15/2013)
| Luggage manager |
Office manager
Job responsibilities. Organizes office work. Ensures timely processing of incoming and outgoing correspondence, its delivery to its destination. Controls the deadlines for the execution of documents and their correct execution. Organizes work on registration, accounting, storage and transfer to the relevant structural divisions of documents of current office work, including orders and orders of management, on the formation of cases and their deposit. Develops instructions for record keeping at an enterprise, institution, organization and organizes their implementation. Takes measures to provide office workers with the necessary instructional and reference materials, as well as inventory, equipment, office equipment, technical means of managerial work. Carries out methodological management of the organization of office work in departments, control over the correct formation, storage and timely delivery of files to the archive, preparation of certificates on compliance with the deadlines for the execution of documents. Provides printing and reproduction of office documents. Participates in the preparation of meetings convened by management and organizes their maintenance, registration of travel documents, registration of employees arriving on a business trip. Supervises office staff.
Must know: resolutions, orders, orders, other governing and regulatory documents of higher authorities related to the organization of office work; Unified state system of office work; standards of the unified system of organizational and administrative documentation; the structure of the enterprise, institution, organization; organization of office work; workflow schemes; the procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting; the timing and procedure for submitting cases to the archive; systems for organizing control over the execution of documents; office equipment and other technical means of managerial work; fundamentals of economics, organization of production, labor and management; fundamentals of labor legislation; internal labor regulations; labor protection rules and regulations.
Qualification requirements. Secondary vocational education without requirements for work experience or primary professional education and at least 3 years of professional experience.
JOB INSTRUCTIONS OF THE MANAGER OF THE OFFICE
Type sample
I approve
___________________________________ (initials, surname)
(name of company, ________________________
enterprise, etc., his (director or other
organizational legal form) official,
authorized to approve
)
» » ____________ 20__
Job description head of the office
______________________________________________
(name of organization, enterprise, etc.)
» » ______________ 20__ N_________
This job description has been developed and approved for
on the basis of an employment contract with __________________________________________
(name of the position of the person for whom
______________________________________________________ and in accordance with
this job description has been drawn up)
provisions Labor Code Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.
I. General provisions
1.1. The head of the office belongs to the category of managers.
1.2. A person who has
secondary vocational education, no work experience requirements
work, or initial vocational education and work experience in
profile is at least _________ years old.
1.3. Appointment to the post of head of the office and dismissal
from it is made by order.
1.4. The head of the office reports to ____________________________
(director of the enterprise;
________________________________________________________________________.
another official)
1.5. During the absence of the head of the office (business trip,
vacation, illness, etc.) his duties are performed by a deputy (if
lack thereof - a duly appointed person) who
acquires the appropriate rights and is responsible for the proper
performance of the duties assigned to him.
1.6. The head of the office must know:
resolutions, orders, orders and other guidelines and
normative documents of higher and other bodies concerning
business organization;
- a unified state system of office work;
— standards of the unified system of organizational and administrative
documentation;
- the structure of the enterprise;
- organization of office work at the enterprise;
- document flow schemes;
- the procedure for compiling the nomenclature of cases, inventories of cases of permanent and
temporary storage, established reporting;
- the timing and procedure for submitting cases to the archive;
- systems for organizing control over the execution of documents;
- office equipment and other means of mechanization of managerial work;
— fundamentals of economics, organization of production, labor and management;
— labor legislation of the Russian Federation;
- internal labor regulations;
— rules and regulations of labor protection, safety measures,
industrial sanitation and fire protection;
1.7. The head of the office in his activities is guided by:
- Regulations on the office of the enterprise;
- instructions for office work and the work of the archive;
- real;
— _________________________________________________________________.
1.8. The head of the office supervises the employees
office.
II. Job Responsibilities
2.1. Organize office work.
2.2. Ensure timely processing of incoming and outgoing
correspondence, its delivery to its destination.
2.3. Monitor the execution of documents and
correct layout.
2.4. Organize the work of registration, accounting, storage and
transfer to the relevant structural divisions of the documents of the current
office work, including orders and instructions of the management, according to
formation of cases and their delivery for storage.
2.5. Develop business procedures for
enterprise and organize their implementation.
2.6. Take measures to ensure the employees of the service
office work with the necessary instructional and reference materials, and
also inventory, equipment, office equipment, technical means
managerial work.
2.7. Provide methodological guidance to business
divisions of the enterprise, control over the correct formation,
storage and timely submission of cases to the archive, preparation of certificates of
compliance with the deadlines for the execution of documents.
2.8. Provide printing and reproduction of official documents.
2.9. Participate in the preparation of meetings convened by management and
organize their maintenance,
, registration of employees arriving on a business trip for
company.
2.10. Provide appropriate access to documents and
use of the information they contain.
2.11. Participate in the development and implementation of new
technological processes document management, improvement
automated information systems and technologies (taking into account
the use of computer technology).
2.12. Develop and organize events for
improving office performance.
2.13. Carry out work on the protection of information constituting
state, .
2.14. _____________________________________________________________.
3.1. Submit for consideration by the director of the enterprise and managers
structural divisions of the enterprise proposals for improvement
activities of the department, forms and methods of working with documents.
3.2. Require from the heads of structural divisions
enterprise and other responsible employees of the enterprise of proper
compliance with the established rules for working with documents at the enterprise.
3.3. Return the documents to the executors and demand their revision in
in case of violation of the established rules.
3.4. Sign and endorse documents related to the activity
office.
3.5. Carry out audits of the organization of office work in
structural divisions.
3.6. Give instructions to be followed by employees
office; demand timely and high-quality implementation.
3.7. Submit proposals for consideration by the director of the enterprise
rewarding distinguished employees of the department, as well as imposing penalties
on violators of industrial and labor discipline.
3.8. To interact:
— with the heads of all structural divisions of the enterprise —
issues of record keeping, organization of control and verification
execution of the instructions of the office, preparation and submission of the necessary
documents;
- from - on legal issues related to
preparation of documents;
- from - on issues of providing funds
office equipment, document forms, stationery, etc;
- from - on issues of selection, admission, dismissal and
movement of employees of the department;
— ____________________________ — on questions of ______________________.
IV. Responsibility
The office manager is responsible for:
4.1. For improper performance or non-performance of their official
duties as set out in this job description
within the limits determined by the labor legislation of the Russian Federation.
4.2. For offenses committed in the course of exercising their
activities - within the limits determined by administrative, criminal and
civil legislation of the Russian Federation.
4.3. For causing material damage - within the limits determined
labor, criminal and civil legislation of the Russian Federation.
The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)
Head of structural unit (initials, surname)
_________________________
(signature)
» » _____________ 20__
Agreed:
Head of the legal department
(initials, surname)
_____________________________
(signature)
» » ________________ 20__
I am familiar with the instruction: (initials, surname)
_________________________
(signature)
» » _____________ 20__
JOB INSTRUCTIONS OF THE MANAGER OF THE OFFICE
I approve
_____________________________ (Surname, initials)
(name of organization, its ________________________________
organizational and legal form) (director; other person authorized
approve job description)
JOB INSTRUCTIONS OF THE MANAGER OF THE OFFICE
——————————————————————-
(name of institution)
00.00.201_ #00
1. General Provisions
1.1. This job description defines official duties, rights and responsibility of the head of the office _____________________ (hereinafter referred to as the "enterprise"). Institution name
1.2. A person with a secondary vocational education (there are no requirements for work experience) or an initial vocational education and work experience in the profile of at least _________ years is accepted for the position of head of the office.
1.3. The head of the office is subordinate to ____________________________
(director of the enterprise;
________________________________________________________________________.
another official)
1.4. During the absence of the head of the office (business trip, illness, vacation, etc.), his duties are assigned to his deputy or another person appointed by the head of the enterprise, who acquires the appropriate rights and is responsible for the proper fulfillment of the obligations assigned to him.
1.5. The head of the office is hired and dismissed by order of the director of the enterprise.
1.6. The head of the office in his activities is guided by:
- Regulations on the office of the enterprise;
- instructions for the work of the archive and office work;
- this job description.
1.7. The head of the office must know:
- the state system of office work;
- orders, resolutions, orders and other regulatory and governing documents of higher authorities that relate to the organization of office work;
— standards of the unified system of organizational and administrative documentation;
- organization of office work at the enterprise;
- document flow schemes;
- the structure of the enterprise;
- the procedure for compiling inventories of cases of permanent and temporary storage, nomenclature of cases and established reporting;
— bases of organization of production, economics, management and labor;
- office equipment and other means of mechanization of managerial work;
— labor legislation;
- the procedure and deadlines for submitting cases to the archive for storage;
- systems for organizing control over the execution of documents;
- the rules of the labor schedule at the enterprise;
— rules of fire protection and industrial sanitation;
— norms and rules of labor protection and safety.
1.8. The head of the office supervises the employees
office.
2. Job responsibilities
The office manager must:
2.1. Ensure timely processing of incoming and outgoing correspondence, its delivery to the destination.
2.2. Organize office work.
2.3. Monitor the timing of the execution of documents and their correct execution.
2.4. Develop instructions regarding the conduct of office work at the enterprise and organize their implementation.
2.5. Organize the work of accounting, registration, storage and transfer to the structural divisions of the documentation of the current office work, including orders and orders of the management regarding the formation of cases and their storage in the archive.
2.6. Take measures to provide office workers with the necessary reference and instructional materials, equipment, inventory, office equipment and technical means of managerial work.
2.7. Ensure the preparation of certificates of compliance with the deadlines for the implementation of documents.
2.8. Provide reproduction and printing of official documents.
2.9. Manage office work in the departments of the enterprise, monitor the correct formation, timely submission of files to the archive and their storage.
2.10. Participate in the preparation of meetings convened by management.
2.11. To ensure the established mode of access to documents and use and the information they contain.
2.12. Organize maintenance of meetings, registration of travel documents, registration of employees who arrive on a business trip to the enterprise.
2.13. Participate in the development and implementation of new technological processes for working with documentation, improvement of automated information systems and technologies.
2.14. Carry out work to protect information that constitutes state, official and commercial secrets.
2.15. Develop and organize activities aimed at improving the work of the office.
The head of the office has the right to:
3.1. Submit for consideration by the heads of structural divisions of the enterprise and the director their own proposals aimed at improving the activities of the department, methods and forms of work with documentation.
3.2. Require the heads of structural divisions of the enterprise and other employees of the enterprise to properly comply with the established rules for working with documents at the enterprise.
3.3. Return documents to performers and demand their revision in case of violation of certain rules.
3.4. To approve and sign documents that are related to the activities of the office.
3.5. Check the organization of office work in the structural divisions of the enterprise.
3.6. Give orders that are obligatory for the employees of the office.
3.7. Demand timely and high-quality implementation of their instructions.
3.8. Submit to the director of the enterprise their own proposals on encouraging the best employees of the department, on imposing penalties on violators of labor and production discipline.
3.9. Cooperate:
— with the heads of all structural divisions of the enterprise —
issues of record keeping, organization of control and verification
execution of the instructions of the office, preparation and submission of the necessary
documents;
- with the economic department - on issues of providing blank documents, office equipment, stationery, etc.;
— with the legal department — on legal issues related to the preparation of documentation;
- with the personnel department - on recruitment, hiring, dismissal and
movement of employees of the department.
4. Responsibility
The head of the office is responsible for:
4.1. For failure to perform or improper performance of their duties
duties that are provided for by this job description within the framework defined by the labor legislation of the Russian Federation.
4.2. For legal violations that are committed in the course of carrying out their activities within certain criminal, administrative and civil legislation of the Russian Federation.
4.3. For causing material harm to an enterprise within certain labor, civil and administrative legislation of the Russian Federation.
Head of the structural unit: _____________ __________________
(signature) (surname, initials)
Acquainted with the instructions
one copy received: _____________ __________________
(signature) (surname, initials)
In this article, we will note the role of video content in recruitment. So, HR department and video. You can’t think of a direct relationship right away, except for the current video presentations of yourself. That is, in fact, casting. To the office. For any position. On the other hand, for the new... 
"Electron"
29.08.2009 № 7-01
head of the office
1. General Provisions
1.1. The head of the office reports directly to the general director, is hired and dismissed by order of the general director on the proposal of the head of the personnel department.
1.2. A person who has received a higher professional education without presentation of work experience or who has a secondary vocational education and at least 2 years of work experience in the specialty is appointed to the position of head of the office.
1.3. In his activities, the head of the office is guided by the current legislation of the Russian Federation, closed joint-stock companies "href="/text/category/ustavi_zakritih_aktcionernih_obshestv/" rel="bookmark"> the charter of CJSC Electron, administrative documents of the general director, internal labor regulations, regulations on the office , this job description.
1.4. The head of the office must know:
Current legislative, legal acts, regulatory and methodological documents governing the rules of office work;
1.5. The office manager should be able to:
Prepare draft organizational and administrative documents;
Conduct office work using computer programs MS Word, MS Excel.
1.6. In the absence of the head of the office due to vacation, illness, dismissal, his duties are assigned to one of the employees of the office, in accordance with the order of the general director.
2. Functions
The main function of the head of the office is to organize the work of the office of Electron CJSC, in accordance with which the head of the office carries out the following activities:
2.1. Organizes office work in the structural subdivisions of CJSC Electron.
2.2. Manages the office staff.
3. Job responsibilities
3.1. Develops regulations on the office, job descriptions for employees of the office, instructions for office work of CJSC Electron, a summary nomenclature of cases and other regulatory documents related to the competence of the office.
3.2. Plans the work of the office and submits draft plans for management approval.
3.3. Performs preliminary review of incoming documents.
3.4. Ensures the organization of timely consideration and the quality of execution of draft organizational and administrative documents submitted for signature to management.
3.5. Approves documents within its competence.
3.6. Organizes registration, accounting and reference work, current storage of documents, formation of cases.
3.14. Controls the use of material resources administered by the office.
3.15. Takes measures to provide office workers with the necessary regulatory and reference materials, as well as equipment, office equipment, technical means of managerial work.
3.16. Ensures the organization of workplaces and working conditions for office staff.
3.17. Ensures the storage and use of the seal of Electron CJSC.
4. Rights
The head of the office has the right to:
4.1. Control and demand compliance with the established rules for working with documents in the structural subdivisions of Electron CJSC.
4.2. Conduct an audit of the organization of documentation support for management in structural divisions.
4.3. Return documents to performers and require their revision in cases of violation of established rules.
4.4. Report to the management on the status of work with documents, on violation of the order of record keeping by the employees of Electron CJSC.
4.5. Submit proposals to the management to improve the performance of the office.
4.6. Take part in the development and implementation of new technological processes in working with documents, setting tasks, designing and improving automated information systems (taking into account the use of computer technology).
4.7. Develop regulatory and methodological documents for record keeping and organize their implementation.
5. Responsibility
The office manager is responsible for:
5.1. Loss or damage to documents.
5.2. Non-compliance with the established regime of secrecy and confidentiality in working with documents.
5.3. Ensuring the established procedure for working with documents of the organization.
5.4. Timely and qualified execution of instructions and instructions of the management and compliance with necessary conditions labor of office workers.
6. Relationships (connections by position)
6.1. With structural subdivisions of CJSC “Electron” – on the issues of documentary support of management.
6.2. With the administrative and economic department - on issues of providing organizational and computer equipment, document forms, office supplies, and consumer services for office workers.
6.3. With the legal service - on legal issues related to the preparation of documents.
7. Evaluation of work
The activities of the head of the office are evaluated:
7.1. The level of performance of functions and job responsibilities.
7.2. The level of professional training.
7.3. The degree of initiative and creativity in the performance of the assigned functions and duties.